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How Virtual Data Rooms are solving problems of Data Residency and Control

How Virtual Data Rooms are solving problems of Data Residency and Control

Virtual Data Rooms (VDRs) play a crucial role in addressing the challenges related to data residency. Data residency refers to the physical or geographical location where data is stored and processed. Many countries have stringent regulations and laws governing the storage and processing of data within their borders. Here’s how Virtual Data Rooms help solve problems associated with data residency:

Secure Access Controls:

VDRs provide sophisticated access controls, allowing administrators to define and restrict access to sensitive data based on user roles and permissions.

Access logs and audit trails are often maintained, ensuring that administrators can monitor and control data access effectively.

Global Data Center Presence:

Some VDR providers maintain a network of data centres in different regions. This allows users to choose the specific location where their data will be stored, ensuring compliance with local data residency requirements.

Data Encryption:

VDRs typically employ advanced encryption protocols to protect data during transmission and at rest. This encryption helps in ensuring that even if data is stored in a different geographical location, it remains secure and compliant with data residency regulations.

Compliance Certifications:

Reputable VDR providers often obtain and maintain compliance certifications, such as ISO 27001, SOC 2, and GDPR. These certifications demonstrate a commitment to maintaining high-security standards and compliance with data protection regulations.

Document Watermarking and Tracking:

To prevent unauthorized sharing or distribution of documents, VDRs often employ document watermarking and tracking features. This helps organizations maintain control over their data even after it has been shared externally.

Granular Permissions:

VDRs enable organizations to set granular permissions for different users or user groups. This ensures that only authorized individuals can access specific documents or perform certain actions, helping to comply with data residency regulations.

Data Residency Awareness:

Many VDRs provide features that allow users to be aware of where their data is stored at any given time. This transparency is essential for organizations seeking to comply with data residency regulations and to address concerns related to data sovereignty.

Legal and Compliance Expertise:

VDR providers often have legal and compliance experts who stay abreast of evolving regulations. This ensures that the platform is regularly updated to align with the latest data residency requirements.

In summary, Virtual Data Rooms contribute to solving data residency challenges by providing robust security features, compliance certifications, and the flexibility to choose data storage locations. This helps organizations navigate the complex landscape of data residency regulations while maintaining control over their sensitive information. At DCirrus, we help corporates to solve the complex problem of data residency and control by hosting data of corporates in the countries of their jurisdiction. This not only make them compliant to the local data protection laws but give huge comfort to their customers and clients and align them automatically with the local data protection laws.